We’re going to switch gears now. We’re going to actually start talking about how to start off-loading tasks off of your plate and onto somebody else’s. Because one of the biggest mistakes I’ve seen is that people try to hire a VA without having prepared a list of tasks that they would be handing over to them.

There’s no clear on-boarding process a lot of the time. Right now, I’m going to show you exactly what you need to do before you start looking for a VA.

You’re already busy, no matter where you’re at, whether you’re an Amazon business or an e-commerce business. You’ve got a ton of stuff on your personal and professional to do list.

Step 1 is all about: DOWNLOADING, TRACKING and RANKING the tasks. So, let me explain.

When I say DOWNLOADING, it means taking a look back at the last few weeks or months. Checking your to-do list that you have been working through and add all of these to a Google sheet or an excel sheet so you’ve got visibility on all you’ve been doing and you can get clarity on what your workflow looks like. This is DOWNLOADING all the tasks that you’ve done over the last few weeks or months, or things that you’re aware of.

The 2nd Step is, to TRACK your time. This absolutely changed my life and it’s not sexy, and most people don’t want to do it.

It really kicked my ass the first time I done it because I was thinking I was some highly productive person and until I tracked myself the first time, it was humbling.

It dampened my pride a bit but ultimately, it enabled me to correct myself so I could change. Before I’ve done that, it was, ‘No wonder I wasn’t making the progress I was looking for,’ because I was being highly unproductive.

But, when I say TRACK your time, just, open up another Google sheet or go on another tab and every time you switch tasks during the day, just mark the time you changed. It could be answering an email, it could be making lunch – whatever it is for you. It could be personal or professional. Just track your day.

It takes three seconds to do it and at the end of five days you’re going to have some incredible data. It’s going to blow your mind. You’re going to walk out of this process thinking, ‘Oh my god! I was completely unaware.’

So, I highly recommend you do that. Every time you change tasks just mark down the timing and what it took. It could be just answering a WhatsApp message. Every time you switch tasks, that is called context switching, it resets your focus and it takes you 10, 15 minutes, sometimes even more to get you back into the flow for the previous task you were working on.

So DOWNLOAD and then TRACK.

Now, once you’ve done that you should have a download list and a tracking list of all the things that you’ve been working on and then you can compile these together into one big list. Once you’ve done that, the first step – Step 1 so to speak, would be to now RANK all of these tasks in order.

The things that happen the most, the highest frequency and low value tasks go at the top of the list. All of those things that happen often that you want to just off-load, things generally you want to off-load.

It could be checking or answering Amazon customers’ emails or be it responding to reviews or ordering/shopping online or it could be cleaning the house. Whatever it is that you don’t want to do, which is a low value task, you want to have them at the top and then as you look down the list, you want the higher value things like, creating a new product for your business or something that you keep.

The point is, now you’ve DOWNLOADED, TRACKED and RANKED these tasks, you’re going to draw a line between the top 10 or 15 tasks that you want to get rid of and now that’s your strike list of what you’re getting off your plate first.

P.S. When you are ready, there are 4 more ways we can help you.

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